scheduling coordinator

The Scheduling Coordinator is responsible for coordinating installations, deliveries, and pickups, ensuring maximum productivity and optimizing material delivery with careful planning strategies to allow for efficient installations. 



  • Schedule installations with a goal of having this set 72 hours in advance and 1 week in advance for any overtime projects
  • Assign installers to projects based on the skill level needed per project scope
  • Draw up master schedule to establish client requested time lines of each project
  • Meet weekly with each individual Project Manager (PM) and Associate Project Manager (APM) to review their status report and confirm their scheduling needs
  • Review requests from Account Leaders on upcoming projects and confirm their scheduling needs
  • Schedule non-PM projects by contacting the client and reviewing the scope with them
  • Able to give progress updates and adjust the plan to accommodate areas that are running behind
  • Prepare daily Installation Packets and confirm they are complete while double checking that the work orders are consistent with the Installation drawings and the scope of the project
  • Daily review of the installation schedule with the Operations Team Lead, Warehouse Supervisor and Loading team
  • Confirm with the loading team the specific truck requirements for each project
  • Update scheduling and staff spreadsheets at the end of each day
  • Communicate to the PM, APM, or AL which Lead Installer has been assigned to their projects by noon the day before



  • Able to have flexible hours within the work day depending on the scheduling needs
  • Experience in scheduling multiple projects daily and adjusting schedules and personnel as needed
  • Experience in contract furniture, installation of contract furniture or related field
  • Proficiency in Microsoft Office Suite
  • Extremely organized, detail oriented and able to meet tight deadlines on a daily basis
  • Excellent communication skills with individuals at various levels of an organization
  • Must be able to multitask and prioritize